Organizing an ILE (Part 3)

One of the challenges (or opportunities) that exists when teaching and working in a large space with many learners and many educators is that sometimes the children don't get to know all the other children. In a massive group, surprisingly enough, the same children tend to work with each other when given the choice.

As learning coaches, when we saw this we weren't too sure that this was the best for our learners. We wanted them to develop social skills that would enable them to work with anyone. We also wanted our learners to be able to reflect on their work, with someone who was a safe friend (or even a critical friend).

So we came up with the idea of having learning buddies. The idea was that whenever we had the whole group of them together, they would be sitting with their buddy. If we asked them to discuss anything, it would be with this buddy. So we made a list, which we started rotating every week and thought it would go smoothly. I guess by now I should know that nothing every goes smoothly. Some of our learners were doing as we asked and trying to have conversations with the correct buddy. But others were bringing their buddy with them and sitting next to their friend and talking to their friend. There was a lot of frustration.

Our initial thought was to put a forced seating plan in place so that they couldn't sit by their buddy. But cooler heads prevailed and we took advantage of a day when half of the learners were out testing to run a mini design thinking workshop. We identified the problem to the learners and we examined why this particular response was occurring.

The overall theme to the responses was that they didn't know their buddy and that they were more comfortable with their friends. Some of the buddies were goofing off so they wanted to make sure they talked to someone. We identified that the main problem was that they didn't have enough time to get to know there buddies. So we framed our How Might We question as:

How might we get to know our learning buddies better so that we talk to them and not our friends? (it may not have been exactly this wording).

From there were had the children do a crazy eights activity to come up with some possible solutions. Each child picked their favourite and pitched it to a partner. Each pair chose their favourite in that group and then pitched it to another pair. This continued until we had two ideas facing off against each other.

To be honest, all of the ideas were pretty good, but I liked both of the final two the best. The first was to have the buddies interview each other and the second was to have the play a game together. We combined both and changed the turnover rate between buddies. So every two weeks when they got a new buddy, there was a list of questions to ask each other AND we gave them a task to complete with the buddy. Those tasks were things such as: make a secret handshake, make something out of 10 lego pieces or design a logo for you and your buddy.

Things went a lot more smoothly after this. I can't say whether or not that was due to the fact that we did some interventions or the fact that the children were actually heard and empathized with (which is a big part of a design thinking approach). Either way, as the term went on, we as learning coaches did notice some interesting interactions and a growing sense of community amongst the learners. This effort was only a small part of our larger efforts but the idea itself AND the trouble shooting we did with the learners clearly has had some impact on the way our habitat runs.

Organizing an ILE (Part 2)

Since I've started working in an open plan environment (or whatever else you'd like to call it) one of the biggest challenges has been organizing the stationery. Some learners could see 3 or 4 adults in a given day and their books could potentially be in all different places. Last year we would have books thrown on the floor and the children would pick up theirs if they needed them. This was not a great system (nor was it one that we came up with - it was the children problem solving given the situation they were in.

Last year we trialled a lot of things. In our environment, though we had 90+ children, we had four smaller groups and often we organized things this way. Since we were a Year 3/4 split Habitat, I had my learners split their books and pencil cases up by Year and Gender. This system worked a lot better than the previously mentioned one, as children only had between 5 and 8 books to sort through to find theirs. There were still bottlenecks at certain times.

We tried giving each child a cubby hole. The problem was that were were (almost comically) short for one per child. So we tried to compromise and put two children per cubby. The messy outcome of that was that we were beginning to get a bit frustrated.

Then, in one meeting we had an idea. We ordered 100 of those magazine containers that so many of us use for reading books or what have you. We could fit two in each cubby and that would give enough space for all the children. Their mess would not stop their cubby buddy. So we tried that and it worked well enough. There were LESS bottlenecks (they weren't completely gone) and most problems were solved.

This year our school took notice of the success we had and we ordered one for every child. We have four houses (or Whanau) at Ormiston so we got four colours and matched them up as best as we could (orange and red are close, right?) and called them ketes. Wonderful. We put them in four corners of our Habitat (since our temporary space has NO cubbies) by Whanau, and we've asked the children to carry them with them. We've been very clear about what goes into them (just their school stuff - it's not a locker or a desk).

It has been amazing and we've had very few issues with lost books (and even then, it's usually the adults who have them) or bottlenecks. And if the children bring them, they have everything they could possibly need, so there is no need to run the 100m across the space to get their eraser or lucky pen. It's definitely an idea worth looking into if you've had similar problems.

Organizing an ILE (Part 1?)

So one of the things that has been very apparent in my first term and a bit anchored in a Habitat at Ormiston Primary is that organization is both key and very messy. The more innovative things you try, the harder it is to actually make them work because there are so many moving parts. Over the last few weeks we have introduced a lot of choice for our learners and a few issues have cropped up.

1. We want to make sure we know (and the learners know) where they are going and when without having to stop and call out every learner individually or write all 90 learners every day
2. We want to make sure that every learner actually does attend workshops (a common question we've had from educators who we've spoken to)
3. We didn't want chaos or to spend lots of time sorting it out.

So with some ingenuity (and lots of trial and error!) I've found something that is working (for now). This is a multi step process, but once it was up and working, it's actually quite quick to sort out.

The first step is that in our weekly meetings, my fellow learning coaches and I choose the workshops we are going to offer (based on a variety of factors, which could be its own blog post). After that is decided (usually during our Tuesday meeting) we then make up a Google Form with those choices:

Now comes the fun part.  Initially I had just sorted them out by alphabetizing the results. But that took more time than I wanted to spend, so I used the filter formula in Sheets to get from this:

to this:

I made a separate page for our literacy and our math workshops.

For those of you interested, the formula was essentially this:

=filter('Form responses 1'!B:B,('Form responses 1'!D:D="Ideas"))

With Ideas being the name of the workshop. I've further simplified it by using this formula and only changing the headings as necessary.

=filter('Form responses 1'!B:B,('Form responses 1'!C:C=A2))

The A2 just references the top of the list. By separating these into lists it was very easy to cut and paste them into another document for displaying in the habitat:

The next trick was to make sure that our learners were able to look at these and know in advance where and when they needed to be. Having Apple TVs on all of our Habitat TVs proved to be a slight advantage. While I couldn't get our Google Slides to play sans device, I was able to use Flickr to create albums each day so that all the relevant information would cycle through the TVs throughout the day so that the information would always be accessible.

Each week, to save work, we "Copy to" the sheets we sort onto (eg. the Math Workshops) into the new Spreadsheet created for the new form.

But I wrote above that we also wanted to make sure we'd have all of our learners choosing workshops. One (clumsy) solution was for us to go in and check them one-by-one. But I don't like that and it takes a lot of time (and it's not visual).

So I did a bit of googling and found a very useful formula "on the line."

=IF(ISERROR(MATCH(A1,'Form responses 1'!B:B,0)),"Not Registered","Registered")

Essentially what this does is it checks the value in A1 (or A2, A3, A4, etc when you copy it in every line) and sees if it has turned up in Column B in the initial responses. So all I had to do was get a list of all of our 90 learners and put it in Column A and then copy this formula into all of Column B, add a quick conditional formatting (Green if it's Registered, Red if it's Not Registered) and this is what we get:

All but one of our learners have registered this week (and the one who hasn't is in Queenstown).

So that's how we're currently organizing our workshops. It seems like a lot, but once set up, it's very easily copied into a second, third, etc week. Hopefully this has been helpful. I'll make an attempt to share more of my organizational tips on here and if anyone has any ideas of how to improve this system, I'd love to hear from you!